FAQs
Frequently Asked Questions
Admission
1. What is the difference between Admission and Enrollment?
To start your academic journey as an Ateneo Hearter, you must first apply for admission to your desired grade level before you can enroll for the incoming school year. You can only enroll when your admission application has been approved and you’ve received your Notice of Acceptance.
The Office of Admission and Scholarships administers the admission process while the Registrar’s Office (RO) administers the enrollment.
2. Who can apply for Admission to Sacred Heart School – Ateneo de Cebu?
- Children who are 3 – 5 years old when the school year starts
- Transferee (previously enrolled student in another school)
- Returnee (previously admitted Ateneo Hearter who intends to enroll again at SHS-AdC but was enrolled in another school during the previous school year)
- Foreign students (coming from schools outside of the Philippines and would like to study at SHS-AdC)
Admission application is only done once while enrollment needs to be done every school year until you graduate from SHS-AdC or complete the year level.
3. What are the criteria for Admission?
The Committee on Admission and Scholarships considers the applicant’s entrance exam results, previous school grades, recommendations from applicant’s class adviser and guidance counselor, interviews if applicable, and all other information in the application form. Previous knowledge of Chinese language is not mandatory.
4. How can I apply for Admission to Sacred Heart School – Ateneo de Cebu?
Please visit our admission page https://shs-adc.edu.ph/admissions/ for information on the admission process and requirements.
5. What are the fees associated with the admission application?
- Php700 application fee which can be paid online via the admission portal, or cash at the Finance office, or via bank transfer.
- Php8,000 reservation fee needs to be paid within 15 days upon receiving the email that the applicant has passed the entrance exam, and the application is approved. The fee is non-refundable, non-transferrable, but deductible from the annual school fee upon enrollment. This can be paid online via the admission portal, or cash/cheque at the Finance office, or via bank transfer.
6. What is the cut-off grade for Admission?
For Grade 11 applicants, the test results are in percentiles which are dependent on the performance of the whole batch of examinees applying for the incoming school year. The applicants will be ranked as per their strand application. Please note that for Grade 11 STEM applicants, their average grade in math and science should be 85 and above.
7. How much are the annual fees for SY 2024-2025?
Currently, we do not have the rates for SY 2024-2025 yet.
The annual fee for SY 2023-2024 are as follows and may increase.
- Early Education is around Php 67,000 – Php 77,000
- Grade School is around Php 86,000 – Php 94,000
- Junior High School is around Php 105,000 – Php 110,000
- Senior High School is around Php 108,000 – Php 120,000 for STEM and around Php 104,000 – Php 116,000 for ABM/HUMSS
*The above rates do not include books and PTA fee
8. What are included in the annual fees?
The annual fees cover tuition and miscellaneous fees. This does not include the Php 700 PTA fee (one per family) and the books.
9. How much are the books?
The books would cost around Php 3,000 – Php 6,000.
10. What are the admission process and admission requirements for SY 2024-2025?
The admission process can be viewed through this link https://shs-adc.edu.ph/admissions/#admission-procedures.
The admission requirements can viewed through this link https://shs-adc.edu.ph/admissions/admission-requirements/.
11. Do you accept foreign citizens?
Yes, we do accept foreign students.
12. What if my English is not good?
Applicants must be proficient in English to be able to read, understand, and answer the questions in the entrance examination. Unfortunately, SHS-AdC does not offer ESL courses. We advise you to enroll your child in ESL schools prior to taking the entrance examination.
13. What is your medium of instruction?
All subjects are taught in English except for Filipino class and Chinese (Mandarin) class.
14. Do the students have breaks between their classes?
Yes, students have health breaks/recess and lunch break.
For Grade School:
Health Break is from 9:30 AM to 9:50 AM
Lunch Break is from 11:30 AM to 12:30 PM
For Junior High School:
Recess is from 10:17 AM to 10:37 AM
Lunch is from 12:22 PM to 1:22 PM
For Senior High School:
Health Break is from 9:50 AM – 10:10 AM
Lunch Break 12:00 PM – 1:00 PM
15. Can I book a school tour?
Campus tours are by appointment only. You can book your tour here.
16. Do you offer dormitories for the students?
Unfortunately, we do not offer dormitories. However, there are several condominiums and apartments nearby.
17. When do classes start and end?
For Early Education:
Nursery 1: 7:30 AM – 10:00 AM / 12:30 PM – 3:00 PM
Nursery 2: 7:30 AM – 10:30 AM / 12:30 PM – 3:30 PM
Kinder 7:30 AM – 11:00 PM / 12:30 AM – 4:00 PM
*Either AM or PM class; Only choose 1 schedule
For Grade School:
Classes start at 7:30 AM and end around 2:30 PM.
For Junior High School
Classes start at 7:30 AM and end around 3:15 PM
For Senior High School:
Classes start at 7:30 AM and end around 3:45 PM
18. Are the school uniform and PE uniform part of the annual fees?
Yes, they are part of the annual fee.
For Early Education and Grade School:
- 2 sets of school uniform and 2 sets of PE uniform are included.
For Junior High School and Senior High School:
- 1 polo shirt and 2 PE uniforms are included.
19. What is the usual class size?
The usual class size are as follows:
- The typical class size for Early Education is around 12-20 students.
- The typical class size for Grade School to Senior High School is around 35-40 except for Grade 1 which is around 25.
20. When is the start and end of classes for SY 2024-2025?
The dates for the start and end of SY 2024-2025 are as follows:
Start of classes: July 24, 2024
End of classes: May 9, 2025
21. What strands do you offer in Senior High School?
We offer the following strands:
- ABM (Accounting, Business, and Management)
- HUMSS (Humanities and Social Sciences)
- STEM (Science, Technology, Engineering, and Mathematics)
Assessment and Entrance Exam
1. When will the entrance exam schedules for SY2024-2025?
Grade School - Grade 1
- January 27, 2024 (Saturday)
- February 17, 2024 (Saturday)
- March 9, 2024 (Saturday)
- March 23, 2024 (Saturday)
- April 13, 2024 (Saturday)
- April 27, 2024 (Saturday)
- May 11, 2024 (Saturday)
- May 25, 2024 (Saturday)
Junior High School - Grade 7
- January 27, 2024 (Saturday)
- February 17, 2024 (Saturday)
- March 9, 2024 (Saturday)
- March 23, 2024 (Saturday)
- April 13, 2024 (Saturday)
- April 27, 2024 (Saturday)
- May 11, 2024 (Saturday)
- May 25, 2024 (Saturday)
Senior High School - Grade 11
- January 27, 2024 (Saturday)
- February 17, 2024 (Saturday)
- March 23, 2024 (Saturday)
- April 13, 2024 (Saturday)
Other Grade Levels (Grades 2-6, 8-10)
- February 3, 2024 (Saturday) – except Gr 3
- March 2, 2024 (Saturday)
- March 16, 2024 (Saturday)
- April 6, 2024 (Saturday)
- April 20, 2024 (Saturday)
- May 4, 2024 (Saturday)
- May 18, 2024 (Saturday)
2. What does the Entrance Exam cover?
Coverage of Entrance Exam by department:
Early Ed : Readiness Test and General Information, Intelligence Test (Pictorial)
Grade 1 : Intelligence Test, Achievement Tests in English and Math, Oral Reading
Grades 2-10 : Intelligence Test, Achievement Tests in English, Math, and Science
Grades 11 : Essay, Intelligence Test, Aptitude Tests, Interview
3. Are Chinese and Filipino subjects included in the Entrance Exam?
No. Achievement Tests usually just cover the major subjects namely, English, Math, and Science.
4. How long is the Entrance/Qualifying Exam?
Early Education: Approximately 30 minutes to 1 hour
Grades 1-2: 3-4 hours
Grades 3-12: 4-5 hours
*Test duration is indicated in the exam permit.
5. What to bring during the exam?
The things to bring during the exam are indicated in the exam permit: pencils, pen, eraser, ruler, snacks, water and the exam permit with picture.
6. Can the student applicant just come and take the test anytime he/she wants to?
No. All Tests and interviews are scheduled. For Early Ed, the test interviews are by appointment. All pupil and student applicants are required to secure an exam permit before coming to a scheduled exam.
7. Is there a retake for those who failed in the Entrance Exam?
Exams and test appointments and interviews can be rescheduled like when a student gets sick or has an emergency, but those who failed in the exam cannot take the same test again. They may, however, reapply for the following school year subject to a reevaluation and deliberation by the Admissions Committee.
8. How long before we can know the application decision?
The Office of Admissions and Scholarship will inform you within 5 working days after the exam/interview for Nursery 1 to Grade 10 applicants.
Grade 11 applicants will be notified of the results by 3rd week of April 2024.
Enrollment
1. Who may enroll for SY 2024-2025?
Learner applicants who have passed all the stages of the admissions process are eligible for enrollment subject to the documentary and procedural requirements.
2. Where should I submit my documentary requirements?
Documentary Requirements to be submitted to and filed in the Registrar’s Office upon enrollment
3. What are the documentary requirements for Filipino Citizens?
*For learners who are Filipino Citizens, has not acquired any other foreign citizenship, and has been studying in the Philippines since the start of basic education
Nursery 1, Nursery 2, Kinder
- PSA Authenticated Copy of the Birth Certificate
- Photocopy of Baptismal Certificate
- Medical Information Sheet
Grade 1 to Grade 12
- PSA Authenticated Copy of the Birth Certificate
- Original Final Report Card of the last grade level attended in the previous school
- Photocopy of Baptismal Certificate
- Consent form for formation activities
4. What are the documentary requirements for Filipino citizens studying abroad?
*For learners who are Filipino Citizens studying abroad; Filipino citizens who acquired other foreign citizenship but nevertheless elect Philippine citizenship
Nursery 1, Nursery 2, Kinder
- PSA Authenticated Copy of the Birth Certificate
- Photocopy of Baptismal Certificate
- Medical Information Sheet
- Photocopy of the Parent’s Philippine passport (bring the original documents for validation)
Grade 1 to Grade 12
- PSA Authenticated Copy of the Birth Certificate
- Original or duly authenticated copy of the learner’s complete school records from Kinder or its equivalent in the country of origin up to the last grade level attended, preferably with school seal
- Photocopy of Baptismal Certificate (if applicable)
- Consent form for formation activities
- Medical Information Sheet
- Photocopy of the Parent’s Philippine passport (bring the original documents for validation)
5. What are the requirements for Foreign citizens?
* For learners who have foreign citizenship and are studying or have studied abroad
Nursery 1, Nursery 2, Kinder
- PSA Authenticated Copy of the Birth Certificate
- Photocopy of learner’s passport (bring the original document for validation)
- Photocopy of Baptismal Certificate (if applicable)
- Medical Information Sheet
- Photocopy of the Parent’s passport (bring the original documents for validation)
Grade 1 to Grade 12
- PSA Authenticated Copy of the Birth Certificate
- Original or duly authenticated copy of the learner’s complete school records from Kinder or its equivalent in the country of origin up to the last grade level attended, preferably with school seal (Note: If the foreign learner has studied in the Philippines since the start of his/her basic education until the last grade level attended, only the Final Report Card of the last grade level attended is required.)
- Photocopy of learner’s passport (bring the original document for validation)
- Photocopy of Baptismal Certificate (if applicable)
- Consent form for formation activities
- Medical Information Sheet
- Photocopy of the Parent’s Philippine passport (bring the original documents for validation)
6. What are the steps in the enrollment process?
For All Foreign Learners
Step 1 - Submission of documentary requirements to the Registrar’s Office
Step 2 - Updating of information on the active parent’s online portal
Step 3 - Payment at the Finance office of the assessed fees upon enrollment
Step 4 - Confirmation of the learner’s placement at the appropriate grade level c/o Registrar’s Office
For All Other Continuing Learners
Step 1 - Updating of information on the active parent’s online portal
Step 2 - Payment of the assessed fees upon enrollment
Step 3 - Confirmation of the learner’s placement at the appropriate grade level
7. Do you accept transfer-ins within the school year?
Policies on transfer-in within a school year
1. Transfer-in is subject to the availability of slots at a grade level. The Coordinator for Admissions, in coordination with the principal of the grade level concerned and the School Registrar, determines which grade level to open for transfer-in at every end of a grading period.
2. Applicants for transfer-in are subject to the admissions process as that of a new learner. SHS-AdC reserves the right to refuse admission on grounds of unavailability of slots and other reasonable grounds.
3. Admitted transfer-in learners may only be enrolled upon submission of complete documentary requirements, the same as the ones set for new learners.
4. Enrollment procedures for transfer-in follow the ones set for new learners.
8. What are the procedures for withdrawal of enrollment?
1. The learner’s parents write either a formal letter or an email
addressed to the principal.
a. The letter shall state the intention to withdraw and the reason for
withdrawing.
b. The letter shall indicate the intended date of withdrawal. Absent the
intended date, the date when the letter or email was received shall
serve as the reference.
c. The date of the letter or email must be within the 30-calendar day period from the date of the opening of classes. Otherwise, the rules
on cessation of enrollment shall apply.
2. The learner’s parents arrange with the Finance Office to settle
financial concerns, if any, and get clearance thereof.
3. The learner’s parents claim at the Registrar’s office the documents
submitted upon enrollment.
9. What are the procedures for cessation of enrollment?
1. The learner’s parents write either a formal letter or an email
addressed to the principal.
a. The letter shall state the intention to leave school and the reason for
leaving.
b. The letter shall indicate the intended date of cessation of enrollment.
Absent the intended date, the date when the letter or email was received shall serve as the reference.
2. The learner’s parents arrange with the Finance Office to settle
financial concerns, if any, and get clearance thereof.
3. The learner’s parents claim at the Registrar’s office the documents
submitted upon enrollment.
Finance
1. What are my accountabilities if I withdraw my enrollment?
Enrollment is for the entire school year. Withdrawal within the school year requires clearance to be granted transfer credentials such as Report Card (Form 138) or Transcript of Records (Form137).
- Reservation fee is non-refundable and non-transferable.
- 20% of the total tuition fee will be charged if withdrawal is made on or before the second week from the start of the classes. Miscellaneous fees are non-refundable.
- 100% of the total school fees will be charged if withdrawal is made after the second week from the start of the classes.
2. Is there a late enrollment fee?
There is no late enrollment fee that will be charged. However, enrollment is considered whole year so students who enrolled late will pay the entire school year’s fees.
3. Other than the tuition fees, what other payments can be requested for a refund?
For the following cases, a request for refund / reimbursement of payment can be done due to: 1) overpayment or double payment of any fees, 2) Advance payment settled prior to the approval of scholarship grants, 3) ESC & Dep.Ed Voucher grantees who made prior payment.
4. How do I request a refund?
A letter of request addressed to the Finance Director will be required for a refund to be processed. Original Official Receipt/s and any proof of payment must support the letter request. Once these requirements are submitted to the Finance Office, the requestor will then be notified through email or text message regarding the status of the refund.
5. What are the modes of payment for the tuition and miscellaneous fees?
The parent may choose the following modes of payment:
a) Pay light (School Fees can be paid into 6 terms within the school year.)
b) Term Payment (School Fees can be paid in 3 terms within the school year.)
c) Semestral payment (For Senior High School students only. School Fees can be paid in 2 terms within the school year.)
d) Annual Payment (Full payment upon enrollment.
6. Is there a discount that can be availed by the student?
Discounts are granted for the following conditions:
a) 5% discount to those who pay in full during the designated enrollment period, provided that a reservation fee is made on a specific date given. Only payments made in cash/check/interbranch deposit/fund transfer can avail of this discount.
b) 3% sibling discount for each child to those who are paying their dues on time. This will be credited at the last scheduled payment. A reservation fee must be paid given the specific period for this discount to be availed. Only payments made in cash/check/interbranch deposit/fund transfer can avail of this discount.
c) Only one type of discount can be granted per student.
7. Where can payment of school fees be made?
Parents or guardian may settle their child’s school fees through the following outlets:
a) On-site (School’s Cashier)
b) BDO Unibank, Inc. (Interbranch Deposit or Fund Transfer)
Account Name: Sacred Heart School – Ateneo de Cebu
Savings Account #00251-000-2631
c) MBTC (Interbranch Deposit or Fund Transfer)
Account Name: Sacred Heart School – Ateneo de Cebu
Savings Account # 351-3-35150566-5
d) Online payment in our portal using credit card is acceptable. However, a web fee of P250 will be charged per transaction.
8. Can check be used as payment?
Only on-date check is accepted as a form of payment. Make check payable to: SACRED HEART SCHOOL – ATENEO DE CEBU
9. Can credit cards be used as payment?
Credit card may be used to pay tuition and miscellaneous fees only. For other items such as uniforms, books, activities, documents and school supplies only cash or check payment is accepted.
10. What happens if there is excess in the payment made?
Excess payment may be refunded upon request, or it can be credited to pay for the account of the student.
11. Can students claim their report cards or other scholastic documents if he/she still has a balance?
Full payment of student’s account is required before the report cards and other scholastic records are released.
Learning Resource Center
1. How do I access the LRC’s online resources?
LRC has a collection of online resources that are available 24/7. Please visit LRC at https://www.shs-adc.edu.ph to find resources including e-books, e-journals, videos, database tutorial, and much more.
If you have questions about access, contact or send us a message for library and research-related questions.
2. How do I find academic articles?
Log on to our Online Databases to gain access to thousands of academic articles.
3. Can I print, share, email, save articles?
Yes, click on the appropriate icon and you can print, share, email and save articles.
4. I can’t access the databases.
You need the username and password to gain access to the databases. If you have the username and password, but still cannot access the database. Send us a message for further assistance.
5. Where do I go to learn how to use the online tools?
Learning Resource Center’s online tutorials and user guides.
Link to:
Ebscohost user guide
GALE in Context Elementary
GALE in Context Highschool
https://support.gale.com/doc/suic-video1
How to access PEJ
https://drive.google.com/file/d/19roYhOpfm59hM2BA0SLjaaXWWvnkMNM8/view?usp=sharing
STARBOOKS online flyer (see attached)
6. What is Electronic Document Delivery (EDD)?
EDD is a service that provides delivery of documents for requests such as journal articles, chapters of a book and other online resources available in the Learning Resource Center’s subscribed databases. These documents will be delivered electronically by email.
7. Who can use Sacred Heart School- Ateneo de Cebu’s online resources?
The libraries primarily serve the school’s current faculty, students, and staff.
Registrar
1. What are the policies for requesting school documents?
1. The Office of the School Registrar may only release documents to learners who:
i. have no outstanding balance of more than Five Thousand Pesos (P 5 000.00) as of the time of the request.
ii. have paid the corresponding cost for each document requested.
2. For currently enrolled learners, the school document to be released reflects only the data of the grading period on which the most recently released report card is based.
3. For graduates or former learners of SHS-AdC, either a copy of the college diploma or a letter/certificate of no objection from the college or university attended shall be required before any documents can be requested and
released.
4. The Registrar’s Office releases documents in physical copies. Requests to release documents in digital copies are dealt with in a case-to-case basis and may be approved only under extra-ordinary circumstances.
2. What are the documents that can be requested and how much do they cost?
Transcript of Records (Certified True Copy of School Form 10/ Learner’s Permanent Record)
Php 200.00
Certifications (Enrollment, Good Moral, Rankings, etc.)
Php 100.00
Certifying photocopies as true copies of original documents
Php 50.00
Reissuance of School Report Card (SF(/F138)
Php 150.00
Reissuance of Diploma or Certificate of Completion
Php 400.00
3. What are the procedures for requesting school documents?
For onsite requests
i. The learner/parent proceeds to the Registrar’s Office and fills out the request form.
ii. He/she pays the corresponding cost of the document at the Finance Office.
iii. He/she goes back to the Registrar’s Office to return the request form and show receipt as proof of payment.
iv. The Registrar’s Office informs the requestor as to the day/time of the availability of the document.
For online requests
i. The learner/parent sends request and proof of payment via email to registrar@shs-adc.edu.ph (for grade school and junior high school learners) or to seniorhigh.registrar@shs-adc.edu.ph (for senior high school learners). The email must contain the following information and attachment:
1. Name of learner
2. Grade Level and Section
3. Specific Document/s Requested
4. Purpose of the request
5. Proof of transfer showing reference number and date of transaction
ii. He/she may pay via online transfer to any of our bank accounts. Details on our bank accounts can be seen in the Finance FAQs
iv. The Registrar’s Office replies to the requestor for the confirmation of the receipt of the request and the payment. The office informs the requestor as to the day/time of the availability of the Document
4. Can I request for another original copy of my diploma, progress report card of a specific grading period, final report card of a particular grade level, or Certificate of Completion?
Unfortunately, you cannot as these documents are only issued once. Their reproduction shall only be through certified true copies.
In case of loss, the production of another original document shall require the submission of a duly notarized affidavit of loss to the Office of the School Registrar and payment of the corresponding fees.
5. What certificates can be issued for visa or passport?
A certificate of enrollment can be issued by the Registrar’s Office.
6. What is the turnaround time to get requested documents?
Proof of payment must be presented to the Registrar’s office either onsite or through their email registrar@shs-adc.edu.ph
Once proof of payment is received, requested documents can be claimed after 5 working days.
7. What is the distinction between form 137 and form 138?
Form 137 is for Transcript of Records while form 138 is for School Report Card.
8. How can I contact the Registrar’s office?
You can reach the Registrar’s Office through their direct line 265-5070 or through their email registrar@shs-adc.edu.ph
Safety and Security
1. How do we apply for a student ID?
Applications must be done online following this link: https://forms.office.com/r/K9wWpqwYxM
2. How do we get the student ID?
All IDs will be distributed through the class advisers. No need to drop by the SSO.
3. How do we inquire about carpool service providers?
Please give us a call through 3454378 loc 1134 and we will be happy to provide some information and answer your questions regarding our serviced routes and carpool service providers.
4. Can parents stay inside the campus?
Parents are discouraged from staying in campus during class hours to regulate person as we are still operating in pandemic. They are however requested to pick up their children at dismissal at our designated pick up areas, mainly the school lobbies and the canteen areas. Our curfew is at 6 PM for the non-athletes. Parents may be in campus to transact official business in our service offices such as SSO, Accounting, Registrar or Testing Office. While in campus, they may park in the Car Jesu grounds, in front of the gym and the area between that and the Magis Eagles Arena.
Grounds clearing is at 8AM for the morning classes and 1PM for the afternoon classes.
5. What is the standard protocol once someone is Covid positive? Is proof of vaccination compulsory?
When someone becomes Covid positive, the medical team will identify the close contacts and determine based on proximity and circumstances if they are low risk, medium risk or high risk. The Covid positive is prohibited from entering the campus. He/she has to finish the isolation period before he/she can be allowed to come back to school with clearance from the school physician. Proof of vaccination is needed by the medical team to help us determine period of isolation and quarantine. kindly check the parents' portal and follow the link on Student Vaccination Status.
6. How do we ensure that our students are safe?
We have established health and safety protocols which are being practiced by all members of the school community, even guests and visitors who come to the campus to transact official business.